Play, share, and download a meeting recording in Microsoft Teams

After a meeting ends, you can find the meeting's recording in the meeting chat or calendar.

From a chat

Teams Chat Tab icon

  1. Go to Chat

Recording thumbnail

in Teams.

  • Select the chat for the specific meeting.
  • Select the recording thumbnail.

     Play button

    When the viewer opens, select Play

    Recording screen play selected

    .

    From your calendar

     Play button

    1. Open your Teams calendar.
    2. Double-click the past meeting you want to see the recording from.
    3. Select Recap.
    4. Select Play

    You can also select the recording thumbnail in Details and select Play

     Play button

    From a channel

    Teams button

    1. Select Teams

    Recording button play icon

    in Teams.

  • Select a channel.
  • Select Files.
  • Find and select the recording. The recording is an .mp4 file and has the

     Play button

    Recording icon at the beginning of the line. Select Play

    Closed or live captions

    Live captions are available during a meeting, but aren't recorded.

    To turn on captions during a meeting:

    Microsoft Teams more options icon

      In your meeting controls, select More actions

    Language and speech menu item icon

    > Language and speech

    Closed caption menu icon

    . Select Turn on live captions

    Your captions will appear under the meeting screen. These captions are only shown to you during the meeting.

    You can also start live transcription, which can be viewed after the meeting.


    To view closed captions later during playback:

    Teams Chat Tab icon

      Go to Chat

    Recording thumbnail

    Closed caption menu icon

    Hover over the video player and select Toggle captions

    If you don't see Toggle captions

    Closed caption menu icon

    Open in Stream button

      Select Open in Stream

    Stream video settings button

    at the top of the video. In Stream, select Video Settings

    Transcript and captions button

    . Expand Transcript and captions

    Stream Generate caption button

    > Generate.

    Depending on the length of the video, generating closed captions can take several minutes.

    Once generated, you can watch the video in Stream and have captions displayed at the bottom of the screen.

    When the captions have been created, the Generate button turns to Translate. Select Translate to change the spoken or screen language to automatically translate the captions.

    Customize captions

    Settings gear button

    1. In the video player, hover and select Playback options

    Note: Captions aren't captured in recordings or downloads. However, you can turn them on while viewing a recording in Teams or Stream.

    Meeting recording storage and permissions

    Teams meeting recordings are automatically stored in the organizer's OneDrive for Business.

    Meeting recordings expire after a period of time set by your IT admin. Organizers can change recording expiration dates.

    Channel meetings

    For channel meetings, the recording will be stored on the Files or Shared tab for the channel.

    The Files tab stores all files for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

    All other meetings

    For non-channel meetings, the recording will be stored in the Recordings folder in the meeting organizer's OneDrive folder. If you were invited to the meeting, you can access the recording through the Files tab in the chat, channel, or meeting details.

    Note: Only the meeting organizer and co-organizers can edit the recording. But everyone invited to the meeting is able to view the recording.

    Share a link to a meeting recording with others

    If you organized the meeting, you can share the recording with people who weren't invited to the meeting by sharing it like you would share any other file.

    To share a recording from a meeting chat, channel, or meeting details:

    Recording button play icon

      Select the Files tab and find the recording. The recording is an .mp4 file and has the

    Microsoft Teams more options icon

    Recording icon at the beginning of the line. Select More options

    Copy link icon

    > Copy link

    If you're sending the link to someone that doesn't already have access, such as someone in the same org, you can ask the meeting organizer to invite people who don't have access.

    Settings gear button

      In the Link dialog, select Settings

    Teams chat send button icon

    .

  • At the bottom of the Link settings, select You can ask the owner to invite the people you choose.
  • Add their names and an optional note.
  • Select Send

    Download a meeting recording

    Only the meeting organizer can download the meeting recording.

    To download a meeting recording:

    Microsoft Teams more options icon

    1. Select the Files or Shared tab in the meeting chat, channel, or meeting in calendar.
    2. Find and select the file.
    3. Select More options

    Teams download arrow icon

    > Download