Download the web’s simplest invoice template and use it over and over and over again.
Created by invoicing experts, so all the formatting is right.
Clear layout is super easy for customers to follow and is suitable for just about any business type.
It does the maths for you. Punch in costs and quantities, and the invoice generator template adds everything.
Fill in the form to get a blank invoice template as an editable PDF, with how-to guide. You’ll get a tax and non-tax version.
Xero makes invoices. And we made this free one for you.
Works for products and services. All formatting requirements checked with local experts. Includes an invoice example to help you fill it out. Comes in tax and non-tax versions (we’ll send both). Plus you get expert tips on how to get paid.Avoid rookie mistakes when filling in your blank invoice template. Here are four tips to start with (invoice example included in download).
Say when the invoice was sent. And even more importantly, say when payment is due.
Include a unique code for quick reference. Customers can quote it when making bank transfers.
If adding taxes, show the rate and dollar amount being charged. Be equally clear if you’re not charging taxes.
Tell customers how to pay in ‘Additional notes’ section of this PDF invoice template. Include bank details.
You want to get customers on the clock ASAP. And they may also respond faster when the work is fresh in their mind.
You want to get customers on the clock ASAP. And they may also respond faster when the work is fresh in their mind.
2. Consider 7-day payment termsYou don’t have to give customers 30 days to pay. Try 14 or even 7. So long as you signal your shorter payment terms up front, data shows customers tend to pay sooner.
You don’t have to give customers 30 days to pay. Try 14 or even 7. So long as you signal your shorter payment terms up front, data shows customers tend to pay sooner.
3. Check if you need a PO numberBusinesses often use PO numbers to ensure incoming bills are charged to the correct project. Your invoice may be rejected without one. And what’s worse, a customer may not even tell you it’s been rejected until you ask why it hasn’t been paid yet. You’re better off to ask if you need one at the outset.
Businesses often use PO numbers to ensure incoming bills are charged to the correct project. Your invoice may be rejected without one. And what’s worse, a customer may not even tell you it’s been rejected until you ask why it hasn’t been paid yet. You’re better off to ask if you need one at the outset.
4. Ask where to send the invoiceYour point of contact is probably not the person who pays the bills. Ask where to send your invoice. If it’s a business, they may have an accounts payable department for that sort of thing so ask for their email address.
Your point of contact is probably not the person who pays the bills. Ask where to send your invoice. If it’s a business, they may have an accounts payable department for that sort of thing so ask for their email address.
5. Email a friendly reminderIt never hurts to send a polite reminder when your invoice is coming due. This probably doesn’t apply if you only gave them 7 days to pay in the first place, but if your payment terms are any longer then a well-timed heads up can inspire action. And it lets your customer know that you care about getting paid on time.
It never hurts to send a polite reminder when your invoice is coming due. This probably doesn’t apply if you only gave them 7 days to pay in the first place, but if your payment terms are any longer then a well-timed heads up can inspire action. And it lets your customer know that you care about getting paid on time.
